Guide · Working with a team
Notes on parcels shared with a partner or team: what they see, and what stays yours
In Map Views, the note you write on a parcel is yours alone; a team shares the work around it. Make a team, hand your partner its invite link, then gather the parcels you are both working into a site and share it: the site's notes box and its dated log are the shared notes, and every teammate reads and adds to them. Saved searches with their snapshots, drawing projects and your own map layers can be shared the same way.
Two kinds of notes
A parcel note is written on the Notes tab of a property's report. Each one is a dated line, the parcel gets a blue pin on your map, and the search can find every parcel you noted. Nobody else sees them, your teammates included. That is on purpose: a parcel note is where you think out loud.
A site is a named group of parcels: a listing, an assemblage, a set of comps, a target list. It carries a category, a status, a free notes box and a log. Shared with the team, everyone on it sees the same site, the same parcels highlighted on the map and the same log. That is where notes meant for your partner go.
Setting it up for two
- Make the team. In your account, under Team, give it a name and the name you want teammates to see. Making a team needs a running trial or plan.
- Send the link yourself. Copy the invite link and pass it to your partner however you talk. Map Views sends nothing. They sign in, open it, type their own name for the team and join.
- Build a site. Run a search, check the parcels in the results, and press New site from the checked parcels. Name it and pick a category.
- Share it. Open the site in Saved and press Share with the team. It now shows "Team" and your name beside it, and your partner sees it too.
- Work the log. Either of you types a line in Add a note. Changes of category or status, parcels added or taken out and the share itself are logged on their own.
Who sees what
| What | Who sees it | Who can change it |
|---|---|---|
| Your notes on a parcel | You | You |
| Your favorites | You | You |
| A site, once shared | The whole team | Anyone on the team, deleting included; only its maker can make it personal again |
| A saved search and its snapshots, once shared | The whole team | Anyone on the team |
| A drawing project or folder, once shared | The whole team, with every drawing in it | Anyone on the team |
| A layer you uploaded, once shared | The whole team | Its maker only |
The team's owner can rename it, remove a member, or make a new invite link, which stops the old one. A removed member loses the team's sites, searches, projects and layers at once; one who leaves does too, and what they shared stays with the team.
Habits that keep two people straight
- Sign your log lines. Each line carries its date, not its writer. Start it with your initials.
- Use the log, not the box, for news. The notes box saves when you click away from it, and the later save wins. Keep it for what is settled (the asking price, the plan) and put each update on its own log line.
- Agree who deletes. Anyone on the team can delete a shared site.
- Send the parcel, not a screenshot. Copy link in a report gives a link that opens that parcel for anyone signed in to Map Views. It carries the parcel, not your private notes.
- Snapshot a watch list. A shared search can keep its parcels as they are today, up to 2,000, and later show what changed: owner, address, value, last sale, acres and use.
Lists go stale faster than people expect. In Lee County, 58,214 of the 561,559 parcels on the roll, 10.4%, had a sale recorded in the Department of Revenue's file between May 2025 and April 2026. On a list of 300 Lee parcels, that is about 30 that sold within a year, which a snapshot compared with today picks up.
Where it stops
- A parcel note cannot be shared. To hand one on, copy what matters into a shared site's log.
- One team per person. To join another, leave the first. The owner cannot leave their own team.
- Each person has their own account. Your partner signs up, gets the same seven free days, and subscribes for themselves; there is no team bill.
- A shared site is not a record. The log is your team's working notes on public facts; the deed is at the clerk and the parcel record at the county property appraiser.
On Map Views
All 11,090,226 parcels on Florida's 2026 roll can go into a site, from any county, with the report, the recorded sales and the public layers on each. A site exports to a spreadsheet or prints as records, one row a parcel. For the field side, see a parcel map on your phone; for tracing who owns a parcel in a site, see who is behind a Florida LLC.
The facts under every note come from public records: the county property appraisers' rolls as the Department of Revenue publishes them, and the Department's sales file. The county is the authority on a parcel; what your team writes about it is your own.